Exhibition Application

Please read the Terms and Conditions then scroll down for the application form…

Terms & Conditions

A deposit of 50% for the gallery space hire is required to confirm a booking. Please be aware that every effort will be made to accommodate your preferred dates however it is totally dependent upon prior bookings.
*100% of booking fee required no less than 4 weeks from exhibition date.
If cancellation is made any later than 4 weeks, a 75% cancellation fee will apply plus advertising costs. A cancellation fee of 100% will be incurred if less than 2 weeks’ notice is given.
Gallery fee is $200 PCM with 15% commission on sales.
Exhibitions are scheduled per calendar month, and while every endeavour will be made to accommodate  your preferred dates this may sometimes not be possible.
Openings are on a Friday evening or Saturday afternoon. Installation is to be completed during the Wednesday and Thursday prior.
The hanging system must be used for all 2D installation, no blue tack, sticky tape, drawing pins or hooks are to be used.
ClayMotion needs a graphic image of the invitation one month prior to the exhibition for promotional purposes.
ClayMotion needs a listing of the artworks, mediums and prices two weeks prior to the exhibition for cataloguing and labelling purposes.
ClayMotion will take a 15% commission on all artwork sold.
Exhibiting artists are responsible for opening/closing drinks and nibbles. It is an expectation that wine (red & white) Bubbles, beer and juice be provided. Nibbles should comprise of vegetable & cheese platters.
Gallery Responibilities
  • assisting with installation and dismantling
  • Labels and Catalogue
  • promotional materials, including the ClayMotion mailing list, social media (Facebook, ¬†Instagram and twitter) and listing in hard copy publications such as Best of Ballarat and online publications such as Artefact.
  • supervise gallery and sales
  • public liability insurance
Artists Responsibilities
  • installation and dismantling
  • delivery of works (3-5pm) Wednesday or Thursday prior to opening, and removal of works (10 – 11am) Tuesday following closing.
  • costs associated with invitations/postage
  • opening night refreshment costs
  • insurance of works whilst in the Gallery (except public liability)
  • to be available to answer any questions that may arise during their exhibition.
  • costs associated with transportation of artwork to and from gallery, including packaging.

Artists Accept

  • for their works to be reproduced by print and electronic media in the advertising and promotion of the exhibition by ClayMotion
  • for their name and artwork details to be listed on the ClayMotion website, artwork labels and other printed and electronic media